Labor law posters

Follow these steps to see pricing and set up a poster subscription: 

1. Sign in to your Gusto admin account.
2. Go to the Taxes & Compliance section.
3. Under “Tasks,” find the “Labor law posters" task. Click View poster options.
   • If you do not see this, scroll down to the “Tools” headline and click View poster subscriptions.
4. Click Purchase subscription. You’ll have the option to order posters for your physical workplaces, remote employees, or both. 
5. Each of your company’s physical work locations is listed, as well as an option for remote employees. For each workplace, fill in the required information:
   • Addressed to: This is who the poster shipment should be addressed to at the company location.
   • Subscription email: Enter the email address of the admin who should receive updates about labor law posters.
   • Quantity: Enter how many posters you’d like to purchase for that location. 
6. Remote: If you have employees who work remotely, a "Remote" option is listed after your physical work locations. If this appears and you do not want to purchase digital access for remote employees, click Remove. 
   • Remote employees will have immediate access to remote posters in the Documents section of their Gusto accounts.
7. Click the checkbox to confirm you agree to the billing information and terms.
8. Click Purchase.

You’ll be taken back to the Labor law posters landing page. To see the list of your workplaces and which ones you’ve ordered posters for, scroll down to the “Your employee locations” headline. 

You may be required to post additional posters—click here for steps to access them.

Posters typically ship in about 5-7 business days from the Southern California area. Shipping typically takes 1-5 business days, depending on your business’s location in the U.S.

View posters for remote employees  

If you purchased a remote poster option, remote employees will have immediate access to remote posters in the Documents section of their Gusto accounts. They’ll have a task on their Gusto home page to acknowledge they’ve reviewed the posters in their account. Posters are automatically filtered based on their work location.

Admins can also view remote posters in two different places in their Gusto admin account: 

• In the Documents section. 
• Or, in the Taxes & Compliance section, scroll down to "Tools" and go to the Labor law poster section. Scroll down to "Your employee locations, then click the three-dot icon under the "Actions" column. Select View poster.

Track your poster shipment 

Once you order posters, here’s how to track the delivery to your workplace:

1. Sign in to your Gusto admin account.
2. Click Taxes & Compliance.
3. Scroll down to “Tools,” and find the "Labor law posters" tile. Click View poster subscriptions.
4. Under “Your employee locations,” find the location you’re checking on. In the “Actions” column, click the three-dot icon.
5. Click View tracking information.

In addition to the notices on your labor law poster, you may also be required to post notices specific to your company's industry, size, or location (such as your city and county). These specialized notices are included as part of your service.

Here’s how to check for and post any additional notices: 

1. Click this link.
2. Find the postings for your location or industry, or other applicable business type, then print them.
3. Display the postings alongside your labor law poster.

Here are some things to consider when hanging up and maintaining your posters.

Displaying your poster 

Where to hang labor law posters

Employers must hang the labor law poster in a spot where employees regularly pass by and can easily read it. Common places include breakrooms, hallways, or near time clocks. The poster must be easy for everyone to see and access.

How to hang your poster

Your poster is made from strong, tear-resistant paper. You can hang it using tape, velcro, or tacks.

If you use pushpins or tacks, be careful—they can cause tears. To prevent this, use the two clear stickers that came with your poster. Stick one in each top corner, folding it over to cover both the front and back. Then put the pin through the sticker, not the poster.

If your poster has a QR code in the bottom-left corner, do not put a pin through it.

Multiple locations or breakrooms

To comply with federal and state posting requirements, employers should maintain up-to-date labor law posters wherever their employees work. If you have separate buildings, different floors, or other worksites, employers should make labor law posters available in each of those locations.  

Click here for steps to add more locations to your poster service.

Caring for your physical poster 

If the poster is wrinkled

Don’t worry if your poster has wrinkles when it arrives. The special paper will smooth out once it’s hanging.

Before hanging it, lay it flat on a table and rub it gently with your hand. Most wrinkles will fade after a few days on the wall.

Cleaning your poster

Your poster is printed on water-resistant synthetic paper. If it gets dirty, clean it with a damp cloth and a little dish soap or an all-purpose cleaner.

Don’t use bleach, degreasers, or harsh chemicals—these can damage the poster.

Here’s how to review your active subscriptions for each work location: 

1. Sign in to your Gusto admin account.
2. Click Taxes & Compliance.
3. Scroll down to “Tools” and click View poster subscriptions.
4. Scroll down to “Your employee locations." Here you can review the subscription status and poster quantity for each company location. 

See your Gusto invoice for billing information.

Order more posters 

With a subscription to PosterElite, you’ll receive updated posters when labor laws change. But if you’d like to order additional copies of your posters, follow these steps: 

1. Sign in to your Gusto admin account.
2. Click Taxes & Compliance.
3. Scroll down to “Tools” and click View poster subscriptions.
4. Find the work location you’d like to order more posters for. Under the “Actions” column, click the three-dot icon and select the option to purchase more posters. 

Add a location

If you have a new business location where you need labor law posters, here’s how to place an order: 

1. Sign in to your Gusto admin account.
2. Go to the Taxes & Compliance section.
3. Scroll down to “Tools” and click View poster subscriptions.
4. Scroll down to “Your employee locations” and find the location you’re ordering posters for. Under the “Actions” column, click Purchase subscription.
5. Fill in the required information:
   • Addressed to: This is who the poster shipment should be addressed to at the company location.
   • Subscription email: Enter the email address of the admin who should receive updates about labor law posters.
   • Enter the quantity of posters you’d like to purchase for this company location. 
6. Check the confirmation box.
7. Click Purchase.

Your company is billed on a monthly basis

Workplace poster costs:

• Workplace posters: $15 per month for each physical poster
• Remote posters: $12 per month for unlimited employee access (all locations included, no cost per location).
  • If you purchase physical posters too, remote posters cost $10 per month (discounted).

Here’s how the workplace poster subscriptions will appear on your Gusto invoice:

• Gusto Poster Service - Workplace Poster monthly charge
• Gusto Poster Service - Remote Poster monthly charge
• Gusto Poster Service - Remote Poster discounted monthly charge 
• This discount is applied to remote posters if you selected the workplace and remote poster bundle.

Physical workplace poster subscriptions

When you cancel a physical workplace poster subscription, you’ll no longer receive replacement posters or emails about labor law poster updates. Your last charge will be at the beginning of next month for the current month’s service. 

Remote digital poster subscriptions

When you cancel a remote digital poster subscription, you and your employees will have access to digital labor law posters until the end of the month. Your last charge will be at the beginning of next month for the current month’s service.

Cancel your subscription

Follow these steps to cancel your subscription: 

1. Sign in to your Gusto admin account.
2. Go to the Taxes & Compliance section.
3. Scroll down to “Tools” and click View poster subscriptions.
4. Scroll down to “Your employee locations." For the location you’d like to cancel, click the three-dot icon in the “Actions” column.
5. Click Cancel subscription.
6. To confirm your change, click Remove subscription.

Here are some frequently asked questions about labor law poster delivery and management.

Poster delivery 

What shipping carrier do you use?

Our partner, PosterElite, uses different shipping carriers depending on the size and destination of your order. These include USPS, UPS, FedEx, and DHL.

Do you deliver to P.O. boxes?

Yes! We can ship your poster to a P.O. box.

I did not receive my poster

Click your tracking number to see where your package is. If you still need help after checking, contact Gusto from the Help section of your account.

Poster management

How does the poster update service work?

When you start your workplace poster subscription, you’ll get an all-in-one State and Federal Labor Law Poster and instructions for any local or industry-specific notices.

Whenever a mandatory state or federal labor law posting changes, you’ll get an email with a printable update to use until your new poster arrives. Local city and county updates are sent by email only.

Your replacement poster usually arrives within 30 days of a mandatory change. It can take longer if there are multiple changes at once, as we'll try to aggregate changes to avoid confusion.

When your replacement poster arrives, you can tear down your old poster and the temporary notice you posted, and start fresh with the new replacement labor law poster.

When do I get my next poster?

With a workplace poster subscription, you’ll get a new poster whenever there’s a mandatory state or federal labor law posting update. This can happen at any time during the year.

What do I do with the “fill-in-the-blank” notices?

For physical posters, employers should fill in the missing information on the poster before hanging it. This helps you meet posting rules.

If I have a physical worksite, do I need to display a poster, or can I just use the remote poster solution?

If you have a physical worksite, you're legally required to display current labor law postings in an unlocked, unblocked area visible to employees and job applicants. This is typically in a breakroom or next to a time clock. Remote posters are only for remote workers, hybrid workers, mobile businesses, and fully remote businesses—not a replacement for worksites. 

I’m a 100% remote business. What do I need to do in regard to labor law posters?

You still need to give your employees access to labor law notices. Gusto’s remote posters let your team view all required labor law postings online from anywhere in the U.S.

Do all remote employees receive the digital posters with a remote poster subscription?

Yes, the remote posters are available for all remote employees.

I’m a mobile business. Where do I hang my labor law posters?

If you are a 100% mobile business and do not have a physical location to display a labor law poster, you're still required to provide the required labor law postings to your employees. Gusto’s remote posters are digital and can be viewed from anywhere.

Is my poster current?

To check if your All-in-One State & Federal Labor Law poster is up to date, scan the QR code located at the top left-hand corner of the poster. It will tell you if the poster is up to date.

There’s a new law coming out. Am I covered?

Check for recent and upcoming updates at posterupdates.com/changes.html. 

Do I need to provide Spanish labor law notices?

You must always post current notices in English. If you have Spanish-speaking employees who have trouble reading or understanding English, we recommend activating a Spanish poster subscription. Digital posters already include access to labor law postings in both languages.  Gusto’s digital posters already include both English and Spanish.

Why isn't there a year at the top of the poster?

We don’t print the year on the poster because labor laws can change at any time—not just once a year. That means a poster printed this year could still go out of date. Instead of using a printed year, our pay-as-you-go update service help you stay compliant year-round by sending updates and replacement posters whenever the law changes.

Will I get a new poster every January?

Not necessarily. You’ll get a new poster anytime there’s a mandatory state or federal labor law posting update—this could be in January or another time during the year. Labor law postings are updated by governing agencies all throughout the year.

What if I have multiple locations?

You must post labor law notices at every work location. We recommend signing up each location for the update service to make compliance turn-key. That way, every site gets the correct posters and updates directly.

How do I know what recent updates happened in my state?

To view the most recent updates in your state, visit posterupdates.com. 

Won't the government just tell me when there is an update? 

No. Government agencies do not contact businesses about updates. New notices can come out anytime, and it’s up to you to stay compliant—or you can use a service like Gusto to stay on top of changes.