Manage your team's expenses (for managers)

Managers can learn how to view, edit, and approve or reject their direct reports' expense submisisons.

If an admin turned on Expenses and gave you permission, you can approve and edit expenses for your direct reports.

Heads up: You will not get emails when expenses are submitted.

How to manage expenses for your direct reports (as a manager)

1. Sign in to your employee Gusto profile.
2. Go to the Expenses section.
   • Submitted expenses needing review also appear on your Home page.
3. Click the Team expenses tab.
   • To approve multiple expenses from different people, check the boxes next to names, then click Actions.
4. To view an expense's details, click its "Description".
5. To take action, click the three-dot menu in the "Actions" column:
   • Edit (if allowed)
   • Approve—these will be paid on the next payroll and shown on the paystub. You can add a note separately (if needed).
   • Reject—leave a reason and click Submit.
   • Delete—this cannot be undone. Click Delete expense to confirm.
   • Add receipt (if missing).