Use this article to learn how to track your contractor hours worked.
Content
As a contractor, you may have multiple options to track your hours, depending on your employer’s Time tracking settings.
- Important: If you do not see the option to track your hours using the methods above, or if you do not have a "Time tracking" section, ask your employer to grant you access to the Time tracking feature.
You can manually enter start and end times for each day worked under the Time tracking section of your Gusto.com account. Or, your employer may choose to enable a clock in/out functionality for you, either through your Gusto account or a Gusto kiosk on-site.
You'll be able to edit your hours in your Gusto account up until your admin processes the payment for those hours. Your manager will be able to view your hours in Gusto, but it's up to you to keep them accurate. Only you and your payroll administrator can make edits to your timesheets.
Manually enter your hours - Sign in to Gusto.
- Go to the Time tracking section on the left-hand side of your account.
- Select a date range from the dropdown.
- To clock in and out, hover over the Hours column and click +Add hours or edit if you’ve already entered hours worked.
- If you’re unable to edit or add hours, the company has already submitted a payment for that date range. In this case, you'll need to reach out to your payroll admin for further assistance.
- Select your clock-in and clock-out time period(s) for the day and whether you took a break.
- (Optional) Enter a note.
- Click Submit.
To view the hours you've submitted, go to the Time tracking section of your account. Change the date range in the top-right corner if needed.
Clock in and out on the website - Sign in to Gusto.
- Find the Time tracking tile on your dashboard and click Clock in.
- When you're done working, click Clock out.
- You can clock in and out multiple times in one day, for example, if you take a break.
Gusto will automatically calculate your time worked for the day and log it in your Time tracking tab. You can go to the Time tracking tab to make changes as-needed.
To view the hours you've submitted, head to the Time tracking section of your account. Change the date range in the top right corner if needed.
Clock in and out on a kiosk This feature is in beta and is not yet available for all customers.
Set up or reset your PIN Your PIN is used to access the Time kiosk to clock in and out. Do not share your PIN with anyone else.
Set up your PIN for the first time in your Gusto account
- Sign in to Gusto.
- Click the Time tracking section.
- Toggle to the Settings tab.
- Under the Time kiosk PIN section, click edit.
- Enter a custom 4-digit PIN.
- Click Save.
- Your PIN will be immediately updated across all Time Kiosks.
Set up your PIN for the first time at a Time kiosk
- On any device that has been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
- Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
- Enter a custom 4-digit PIN.
- Re-enter your PIN on the next screen to confirm.
- Your PIN will be immediately updated across all Time Kiosks.
Reset your PIN in your Gusto account
- Sign in to Gusto.
- Click the Time tracking section.
- Toggle to the Settings tab.
- Under the Time kiosk PIN section, click Edit.
- Enter a new 4-digit PIN.
- Click Save.
- Your PIN will be immediately updated across all Time Kiosks.
Reset your PIN from a Time kiosk
- On any device that has been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
- Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
- Click Forgot your PIN? below the number keypad.
- We’ll email you with instructions to reset your PIN to your work email. If you don't have a work email entered in Gusto, it will be sent to your personal email that's in Gusto.
Clock in and out Clock in
- On any device that's been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
- Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
- Enter your PIN.
- You can reset your PIN from your Gusto account on the web by following the reset instructions above.
- Click Clock in.
- After a few seconds, the screen will automatically switch back to the entry screen for the next person to clock in or out.
- You can also click Sign out to send it back to the entry screen sooner.
Clock out
- On any device that's been set up as a Time kiosk, navigate the device's browser to kiosk.gusto.com.
- Find your name on the Time kiosk entry screen by scrolling or using the search bar and select your name.
- Enter your PIN.
- You can reset your PIN from your Gusto account on the web by following the reset instructions above.
- Click Clock out.
- After a few seconds, the screen will automatically switch back to the entry screen for the next person to clock in or out.
- You can also click Sign out to send it back to the entry screen sooner.
Take a break
To take a break, simply clock out. When you are ready to start work again, you can clock in again. There’s no limit on how often you can clock in and out.
Gusto will automatically calculate your time worked for the day and log it in your Time tracking tab. You can go to the Time tracking tab to make changes as-needed.
To view the hours you've submitted, head to the Time tracking section of your account. Change the date range in the top-right corner if needed.
Update your timezone If your tracked hours appear to be associated with the incorrect time zone, follow the steps below to update the time zone.
- Sign in to Gusto.
- Go to the Time tracking section of your account.
- Toggle to the Settings tab.
- Click edit next to "Current timezone."
- Select the correct timezone from the dropdown list.
- Click Save.
